2014-2015 Academic Catalog
The State Board for Community Colleges and Occupational Education determines CCA’s tuition and it is subject to change. The tuition rate is listed in the Schedule of Classes each semester.
The College Opportunity Fund (COF) provides a stipend to eligible undergraduate students. The stipend pays a portion of total in-state tuition when a student attends a Colorado public college or a participating private college. Eligible undergraduate students must apply, be admitted and enroll at a participating college. The stipend is paid on a per-credit-hour basis to the institution at which the student is enrolled. Courses taken as an audit are not eligible for the Colorado Opportunity Fund (COF) stipend and will be charged at the non-stipend rate. The per-credit-hour amount is set annually by the General Assembly. Students who did not submit their COF application as a part of the Admissions Application may apply for COF and receive additional information via the Colorado Commission on Higher Education (CCHE) and online at highered.colorado.gov/Finance/COF/default.html.
Active duty members of the U.S. Armed Forces and their dependents stationed in Colorado are eligible for in-state tuition consideration. Under provisions of Colorado law, the college will permit non-resident active duty military personnel and their dependents to qualify for in-state tuition. Military personnel are required to obtain certification from the base personnel office to confirm that they are on active duty with a permanent duty station in Colorado. This documentation must be resubmitted each semester for students to receive in-state tuition. To receive the discounted rate, military personnel and their dependents must also sign up for COF. For information, call 303-361-7363.
Students using education benefits through the Department of Veterans Affairs (VA) should contact the Military & Veteran Services Office each semester to ensure required paperwork is on file. Students must also complete a request for VA Certification each semester. The priority deadline to submit a Request for VA Certification is three weeks prior to the start of the term; earlier submissions are encouraged to ensure timely processing by CCA and the VA. Prior to the published tuition deadline, students eligible for benefits through Vocational Rehabilitation & Employment and the Post-9/11 GI Bill must complete a Request for VA Certification and have documentation from the VA demonstrating continued eligibility for VA education benefits; all other students must make payment arrangements prior to the tuition deadline.
Tuition information is reported to the VA after the drop deadline and payments will be applied to student accounts once received by CCA. Failure to successfully complete courses, including failed courses, drops, and withdrawals, may result in a reduction of benefits payable to the student and/or CCA. Students may also be required to reimburse the VA or CCA for previously paid benefits. If for any reason the VA determines a student is ineligible for benefits, or if benefits expire during the term, the student will be responsible for paying the balance on his or her account.
Community College of Aurora accepts tuition assistance (TA) through the Department of Defense programs and the Colorado Department of Military and Veterans Affairs. Eligibility for tuition assistance programs is determined by the individual military services. See http://www.ccaurora.edu/mycca/web/advising/military-tuition-assistance for information on current approved tuition rates, application procedures, and information on submitting your approved TA request. Approved TA forms should be submitted by the tuition deadline listed in the schedule booklet or as soon as you register for classes or your registration will be cancelled. Tuition assistance will not be invoiced until after the census date for classes.
WUE is a program through which students in participating states may enroll at a special, reduced tuition level of the in-state tuition rate, excluding the College Opportunity Fund. Participating states include Alaska, Arizona, California, Hawaii, Idaho, Montana, Nevada, New Mexico, North Dakota, Oregon, South Dakota, Utah, Washington, and Wyoming. For more information, contact the Admissions, Registration and Records Office at the CentreTech Campus Administration Building, Room A102, 303 360-4797, Lowry Student Services, West Quad Room 119 303-340-7093 or go online to http://wue.wiche.edu.
A financial obligation to the College occurs when you register for classes. Failure to attend class or notify Instructors of intent to drop does not release you from financial responsibility. Students who drop classes before 15% of the class has expired will receive a 100% tuition refund. No refunds are granted after the first 15% of the class (Drop Date). If you withdraw from classes after the Drop Date and have an unpaid balance, you are responsible for full payment. CCA forwards unpaid accounts to State Collections. The State of Colorado withholds balances due from Colorado tax refunds. Financial aid recipients who officially or unofficially withdraw from the College may owe a repayment of Title IV funds received. Lack of receipt of a bill does not relieve you of your financial obligation to the College. A student who is financially obligated to the college in any way will be denied a transcript and will not be allowed to register for subsequent sessions until satisfactory payment arrangements are made with the College. Before registering for classes, students will need to sign the "Payment Agreement Form" electronically or by paper form each term. Contact the Fiscal Affairs Department for more information.
Sponsored students must bring proof of sponsorship to the Accounts Receivable office by the tuition due date specified in the Schedule of Classes.
Students who are not receiving financial aid and who are not being sponsored by a third party should be prepared to pay 100 percent of their tuition and fees. See the current Schedule of Classes for specific due dates. Tuition and fees may be paid by cash, personal check, MasterCard, VISA or Discover Card.
Students who cannot afford to pay their tuition and fees in full may create a payment plan. Plan details and deadlines are in the semester Schedule of Classes. A non-refundable fee will be assessed when you setup a payment plan. See the current Schedule of Classes for the list of non-refundable fees.
The Community College of Aurora will issue refunds based on the following:
Official Drop by Refund Date
When a class section is cancelled by the college for any reason, the college will notify students. Students are entitled to a 100 percent refund. Students may choose from the sections still available to substitute for the cancelled class. Assistance is available in the Admissions, Registration and Records office, CentreTech Campus, Administration Building, Room A102, or in the Student Service office, Lowry Campus, West Quad, Room 119.
A refund is automatically initiated when a class is cancelled by the college or dropped by the student before the refund date. A refund will not be made if there is an outstanding balance on the student’s account. If a financial aid recipient is eligible for a refund, the funds received must be returned to the student’s financial aid account. A reduction in the award may be required. Financial aid recipients must contact the Financial Aid office regarding refund requirements, CentreTech campus, Administration Building, Room A103.
The Community College of Aurora (CCA) monitors and drops students from classes due to non-payment of tuition and fees in order to help students avoid incurring extraneous tuition bills and to reduce the number of tuition bills needing to go to collections. CCA runs weekly monitoring reports and notifies students that they need to make payment arrangements for outstanding tuition and fees or be dropped from their class(es) due to non-payment. Monitoring and notifications begin at least two weeks before classes start and continue weekly until all late-starting classes are captured.
Monitoring, Student Notification and Drops
The monitoring, student notification and processing of drops for non-payment are managed by the Fiscal Operations Office as follows:
Financial aid is money available to assist students with the costs of attending college. This assistance comes from the federal and state government, the college, and private sources. Financial aid includes grants, a work study program, student loans, and scholarships. Campus-based work study programs provide part-time employment for eligible students to earn money for their education.
The first step in applying for all types of financial aid is to complete the Free Application for Federal Student Aid (FAFSA) located in the Financial Aid office, CentreTech Campus, Administration Building, Room A103 or online at www.fafsa.ed.gov. This application is used to apply for all types of federal, state and institution aid awarded by the college.
To be considered for work study awards, a student must indicate on the FAFSA that he or she wants student employment. The FAFSA is submitted directly to the U.S. Department of Education’s central processor.
A Federal Student Aid Report (SAR) is next sent to the student. An electronic Institutional Student Information Report (ISIR), duplicating the student’s SAR, is then sent to the CCA Financial Aid office. This ISIR must be processed and have a valid Estimated Family Contribution (EFC), as determined by the college’s Financial Aid office, before a student is eligible for any financial aid funds.
Federal and state grants are available only to students who have not earned a bachelor’s or a professional degree. Students can access their financial aid student account through online services at www.CCAurora.edu,click on the MyCCA link. For more information on financial aid programs, access www.CCAurora.edu/students/paying-college/financial-aid. This includes:
Several scholarships are offered at CCA at various times during the year. Information on private and institutional scholarships, applications, and processing deadlines is available in the Scholarship Support and Programming Office, CentreTech Campus, Administration Building, Room A104A, in the Student Services office, Lowry Campus, West Quad, Room 119, or online at www.CCAurora.edu/students/paying-college/scholarships.
Students begin the application process when they complete and submit the Free Application for Federal Student Aid (FAFSA). Students are encouraged to complete these applications as early as possible after January 1. Priority for determining financial aid eligibility is given to students whose completed applications are on file with the CCA Financial Aid office by these dates:
A student must meet the following general requirements to be eligible for federal, state, and institutional financial aid programs:
When all appropriate forms or documents have been received by the college Financial Aid office, the student’s file is considered complete. The Community of College of Aurora uses the following criteria to award financial assistance: Financial need, a valid EFC (Estimated Family Contribution), and a completed file for the new award year.
Students who have completed financial aid files by May 1 will receive priority consideration for the work-study programs. Failure to meet this priority date may result in some funds not being available to applicants.
Students can apply for a Federal Pell Grant throughout the award year. The deadline for submitting Student Aid Report (SAR) is the last day of the summer semester of the current award year. The last day to complete a FAFSA is generally June 30 of any given year for the award year.
The Financial Aid office initially awards students based on full-time enrollment. After the census date (the last day to add/drop courses), the awards will be adjusted to the actual enrollment level. Payment cannot be authorized for audited and withdrawn courses prior to the financial aid award being disbursed.
Federal Title IV regulates that a certain percentage of Title IV awarded funds be returned to the U.S. Department of Education or to the student loan lender when a student completely withdraws from all classes. These funds include: Federal Direct Loan and/or PLUS Loans, Federal Pell Grant, and Federal SEOG. The Colorado Student Grant is not affected by this requirement.
If a student drops a class that has not started and receives a 100 percent refund, aid is reduced to reflect the new enrollment status. All charges (e.g. tuition, books and supplies) will then be deducted from the total amount of the award and the remainder issued in the form of a check mailed directly to the student six weeks into the semester.
Students receiving all "F" grades are unofficially withdrawn from classes. Financial aid students who drop out without notifying the institution are considered having withdrawn at the last date that the student attended class. Students may owe the college for charges no longer paid by financial aid.
For more information about the procedure called Return of Title IV Funds and how returns are calculated, contact the Financial Aid office, CentreTech Campus, Administration Building, Room A103.
To maintain eligibility for financial aid, students must comply with the federal, state, institutional, and/or donor rules and regulations that apply to the financial aid awards.
Students must continue to meet eligibility criteria and must reapply for financial aid in a timely manner each academic year. If a student withdraws, drops or changes from credit to audit status, the student may be required to repay a portion of the financial aid received. Students should check with the CCA Financial Aid office before changing enrollment status.
Students receiving need-determined financial aid must maintain satisfactory, measurable progress each semester.
Each institution that receives Title IV funds is required by the U.S. Department of Education, Section 132 of the Higher Education Amendment of 1976, to define and enforce standards for satisfactory academic progress. Satisfactory academic progress measures a student’s performance in the following three areas: completion rate, grade point average (GPA), and maximum time frame. The Financial Aid office is responsible for establishing and monitoring a standard of "satisfactory academic progress" for continuation of financial aid eligibility. The full policy is available online at www.CCAurora.edu/students/paying-college/financial-aid/policies-procedures.
Senior citizens and/or state employees should contact the Financial Aid office to determine eligibility. To qualify for the Senior Citizen grant, a student must be 60 years of age or older by the end of the semester for which they are applying. All classified State of Colorado employees qualify for the State Employee Tuition grant. The student is eligible to receive a 50 percent discount on resident tuition with a maximum of 12 credit hours per semester; however, all fees and any charges related to the course(s) are the sole responsibility of the student.
Further information about financial aid scholarships and loan applications, rules and regulations governing programs, application procedures, payment procedures, and costs of attending the college is presented in the Financial Aid Handbook. This document is available from the Financial Aid office, CentreTech Campus, Administration Building, Room A103 and online at www.CCAurora.edu/students/paying-college/financial-aid.