The Admissions and Registration office takes full responsibility for the security of your academic records. Under the Federal Family Education Rights and Privacy Act, the information in the student’s file may only be released under specific conditions. As a current or former student of CCA, students have complete access to their records in compliance with requirements under the Federal Family Educational Rights and Privacy Act of 1974 (Public Law 93-389 Subsctn. 513,88 Stat. 571; 29 U.S.C. 1232q). Students may view them upon request at the Admissions and Registration office. If the students feels the records contain an error, an appeal may be written to the Registrar.
The student’s name and current enrollment status at CCA are considered
public information. CCA will respond to inquiries in this regard, whether
they are made in person, by phone, or in writing. Other items are also
considered public information, but disclosure can be prevented. A written
statement requesting information to be withheld must be filed with the
Admissions and Registration office. The following items may appear in
College directories and publications or be disclosed by staff to anyone
inquiring in person, by phone, or in writing:
• The student’s major or division
• Date of enrollment
• Number of hours the student is currently taking or have completed previously
• Degrees the student has earned
• Honors the student has received
• Date of birth
The student’s name may be released for graduation listings, and lists of
special awards, honors, and events may be released to the news media. All
other information contained in the student’s record is considered private
and not open to the public without the student’s written consent.
Only the following individuals have access to this information because of
their official function:
• CCA officials
• Officials at other schools and colleges the students applies to
• Officials of Colorado collegiate institutions that have transfer agreements with CCA and who wish to contact graduates
• State or Federal education authorities
• Officials evaluating the application for financial aid
• State and local officials requesting reporting data
• Organizations conducting studies for educational institutions or agencies
• Accrediting organizations
• Parents of dependent students (proof of dependency is required). CCA will attempt to notify the student before releasing information.
• Veterans Administration
Under the following circumstances, CCA may also provide information without
consent:
• Judicial orders
• Emergencies, where the information contained in the student’s file is needed to protect his/her safety, health or welfare or that of other persons be mailed directly to CCA.