About the college

 

Position Announcement

Program Assistant

 

Position Title:             Program Assistant      

Position #                    230500                                               

Position Status:          Exempt Non-Classified         FLSA Status:       Exempt

Reports To:                Director

Supervises:                 N/A  

 

Position Summary:

Located in the beautiful Rocky Mountain Region, the Community College of Aurora’s Center for Workforce Development (CFWD) is looking for an individual who can put their attention-to-detail and organizational skills to good use.  The CFWD plays an important role in assisting clients of the department with life skills and aids them in obtaining and maintaining gainful employment.  Competitive candidates will be creative and energetic and demonstrate a passion for client and student success.  They will be able to handle multiple tasks and deadlines and pay close attention to detail while maintaining quality services and the integrity of the college. The Center for Workforce Development (CFWD) Program Assistant will be a flexible, dynamic individual who can assist the CFWD in providing superior customer service by carrying out the duties listed in this announcement.  The successful candidate must be knowledgeable in the use of Microsoft programs. The Program Assistant will work closely with staff in the CFWD program in monitoring educational status and resource needs of clients. 

 

In order to perform the essential functions of this position, the individual must possess the ability to effectively  communicate, concentrate, coordinate events, analyze data, pay attention to detail, retain learned knowledge, and demonstrate strong organizational skills and interpersonal skills. 

 

Duties and Responsibilities:

• Monitor attendance of all CFWD participants and distribute the attendance to CFWD staff. 

• Create bulletins and notices based on provided information and distribute to all CFWD participants.

• Act as the first point of contact for potential participants, vendors, and staff. The Clerical Assistant will also be responsible for contacting participants in CFWD programs to remind students of upcoming events, appointments, orientations, etc.

• Create and update monthly client training reports and provide weekly updates to client information database.

• Maintain resource information through research, community contacts, and through information provided by CFWD staff.

• Assist in determining eligibility of all new participants through phone screening of incoming inquiry calls.

• Provide direction for CFWD interns.

• Maintain waitlist of potential participants and track income increases for previous participants.

• Order and track office supplies. Maintain copies needed for orientation and other marketing events.

• Attend all department meetings.

• File maintenance and other record keeping responsibilities.

• All other duties as assigned.

Minimum Qualifications: 

• Two years clerical experience

• Experience with scheduling  

• Experience working collaboratively with faculty and staff

• Excellent interpersonal skills

Preferred Qualifications:

• Bachelor’s degree in a relevant area

• Bilingual and bi-literate in English and Spanish

• Preferred experience working within a county social services system or familiarity within a related industry of human services

• Familiarity with community resources  

• Experience working in marketing or sales

 

Salary:   Beginning salary range is mid $30s to low $40s. Salary is commensurate with education and experience.  CCA offers an excellent benefit plan.  Leave and holiday benefits are also included. For more information on the insurance benefits, click on the following link:  http://www.cccs.edu/HR/Admin.html#ExemptBenefitMaterials

 

Application Process: To apply, send a letter of application specifically addressing the position requirements and an up-to-date professional resume to:   HR@CCAurora.edu  

        

Any applicant who knowingly or willfully makes a false statement on any material or fact or thing in his/her application material is guilty of perjury in the second degree as defined in section 18-8-503, Colorado Revised Statutes, and, upon conviction thereof, shall be punished accordingly.

 

Deadline to Submit Application Material:  Applications will be accepted until the position is filled, however it is anticipated that we will begin screening applications on approximately September 21, 2009.  E-mail HR@CCAurora.edu  with questions regarding the application process.   

 

Notice to all Applicants:

• Proof of eligibility to work in the United States must be produced within three (3) days of hire.

• Direct deposit of payroll is a condition of employment.

• Final candidate is subject to a criminal background check prior to final selection process.

• Final candidate is required to submit official transcripts.

• The College is affiliated with the Colorado Public Employees Retirement Association (PERA) and as such, employees contribute to PERA in lieu of Social Security for retirement benefits.  For more information, visit www.copera.org.

• Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information in your application material.

Equal Employment Opportunity:

The Community College of Aurora is committed to recruiting and hiring a staff that is reflective of our

diverse student body.  As such, we encourage and welcome applications from members of communities traditionally underrepresented in higher education.  The Community College of Aurora does not discriminate on the basis of race, color, creed, nationality, sex, sexual orientation, religion, age, or disability in the admission, access, treatment or employment in its programs or activities.  Inquiries about Title VI, Title VII, Title IX and Section 504 should be made to Debbie Irvine, 16000 E. CentreTech Parkway, Suite A201, Aurora, CO 80011-9036

 

Community College of Aurora Mission:

“The Community College of Aurora provides lifelong educational opportunities, prepares the current and future workforce, and promotes excellence in teaching, learning and service to our diverse community.”