CCA is an accredited community college with campuses in Aurora and Denver Colorado

Student Code of Conduct, Grievance Procedure & Appeals

Student Code of Conduct

Upon enrolling at the college, you assume an obligation to conduct yourself in a manner compatible with the college's function as a public educational institution. CCA expects each student to obey federal, state, and municipal laws as well as college regulations. In addition, students must adhere to the State Board for Community Colleges and Occupational Education Board Policies, the Colorado Community College System President’s Procedures, and the CCA Student Code of Conduct explained below.

Any act which interferes with the learning process, rights of others, disrupts or impairs the normal functioning of the college, damages or destroys property, or impairs health or safety is grounds for disciplinary action. Conduct that violates student rights and freedoms and is subject to disciplinary action includes, but is not limited to:

Upon enrolling at the college, you assume an obligation to conduct yourself in a manner compatible with the college's function as a public educational institution. CCA expects each student to obey federal, state, and municipal laws as well as college regulations. In addition, students must adhere to the State Board for Community Colleges and Occupational Education Board Policies, the Colorado Community College System President’s Procedures, and the CCA Student Code of Conduct explained below.

Any act which interferes with the learning process, rights of others, disrupts or impairs the normal functioning of the college, damages or destroys property, or impairs health or safety is grounds for disciplinary action. Conduct that violates student rights and freedoms and is subject to disciplinary action includes, but is not limited to:

1. Academic Misconduct:
Plagiarizing, cheating, or committing any other form of academic misconduct including, but not limited to, unauthorized collaboration, falsification of information, and/or helping someone else violate reasonable standards for academic behavior. Students who engage in any type of academic dishonesty are subject to both academic consequences as determined by the instructor and to disciplinary action as outlined in the Community College of Aurora disciplinary procedures.

2. Disruptive Behavior:
Engaging in any disruptive behavior that negatively affects or impedes teaching or learning (regardless of mode of delivery or class setting); or disrupts the general operation of the college.

3. Deceitful Acts:
Engaging in deceitful acts, including, but not limited to: forgery, falsification, alteration, misrepresentation, non-disclosure, or misuse of documents, records, identification and/or educational materials.

4. Conduct that is Detrimental to College or to Safety:
Conduct that is deemed detrimental, harmful and/or damaging to the college and/or that jeopardizes the safety of others as determined by the Chief Student Affairs Officer (CSAO) or designee. Examples include, but are not limited to, slamming doors, throwing chairs, and/or defacing of college property, or property of others.

5. Physical/Non-physical Abuse:
· Physical abuse or conduct that threatens or endangers another person’s health or safety.
· Non-physical abuse, threats, intimidation, coercion, influence, or any unwelcome conduct in any form that is sufficiently severe, pervasive or persistent that it alters the conditions of the learning environment or employment.
· Knowingly falsifying, publishing or distributing, in any form, material that tends to impeach the honesty, integrity, virtue or reputation of another person.

6. Harassment and/or Discrimination:
Discrimination or harassment on the basis of sex/gender, race, color, age, creed, national or ethnic origin, physical or mental disability, veteran status, pregnancy status, religion or sexual orientation.

7. Sexual Misconduct
Sexual Misconduct offenses include, but are not limited to Sexual Harassment, Non-Consensual Sexual Contact (or attempts to commit same), Non-Consensual Sexual Intercourse (or attempts to commit same), and/or Sexual Exploitation. (See SP 4-120a for more information: https://www.cccs.edu/wp-content/uploads/2013/09/SP-4-120a.pdf

8. Weapons:
Possession or distribution of any unauthorized firearms, ammunition, explosives, fireworks and/or other dangerous weapons (or chemicals/flammable liquids) or use/threat of use of any instrument (including, but not limited to paint ball guns, pellet guns, air soft guns, bow and arrows, knives) as a weapon to intimidate, harass, or cause harm to others.

9. Narcotics/Alcohol:
Use, being under the influence, manufacturing, possession, cultivating distribution, purchase, or sale of alcohol and/or drugs (illegal and/or dangerous or controlled substance) and/or alcohol/drug paraphernalia while on college owned or college controlled property, and/or at any function authorized or supervised by the college and/or in state owned or leased vehicles.

Note:Although possession and use of marijuana consistent with the requirements of the Colorado Constitution is no longer a crime in the State of Colorado, the possession and use of marijuana remains illegal under federal law. Consistent with federal law, including the Controlled Substances Act and the Drug Free Schools and Communities Act, the use and/or possession of marijuana continues to be prohibited while a student is on college owned or college controlled property, and/or any function authorized or supervised by the college and/or in state owned or leased vehicles.

10. Dress Code:
Dress or personal hygiene that fails to meet the established safety or health standards of specific classes or activities offered by the college.

11. Leaving Children Unattended:
Leaving children unattended or unsupervised in campus buildings or on campus grounds unless enrolled or participating in authorized campus activities.

12. Violation of Laws, Directives, and Signage:
· Violations of any municipal, county, state or federal law that adversely impacts the conditions of the educational or employment environment.
· Violations of college traffic and parking rules, regulations, or signage.
· Damage to or falsely using fire alarms and/or fire extinguishers.
· Creating an intentional obstruction that unreasonably interferes with freedom of movement, either pedestrian or vehicular. This includes, but is not limited to leading or inciting disruption to college activities.
· Failure to comply with the lawful directives of College employees acting within the scope of their duties, including those directives issued by a College administrator to ensure the safety and wellbeing of others.
· Violations of college policies, protocols, procedures or signage.

13. Illegal Gambling:
Participation in illegal gambling activities on college owned or college controlled property, and/or any function authorized or supervised by the college and/or in state owned or leased vehicles.

14. Unauthorized Entry and/or Unauthorized Possession:
Entry into, or use of any building, room, or other college-owned or college-controlled property, grounds, or activities without authorized approval. This also includes, but is not limited to the unauthorized possession, duplication or use of college keys, lock combinations, access codes, and access cards and/or credentials and/or propping open or tampering with doors/windows.

15. Unacceptable Use of College Equipment, Network or System:
Unacceptable uses of any college-owned or operated equipment, network or system including, but not limited to: knowingly spreading computer viruses; reposting personal communications without author’s consent; copying protected materials; using the network for financial or personal gain, commercial activity, or illegal activity; accessing the network using another individual’s account; unauthorized downloading/uploading software and/or digital video or music; downloading/uploading, viewing or displaying pornographic content, or any other attempt to compromise network integrity.

16. Unauthorized Pets/Animals:
Possession of any unauthorized pet or animal, excluding trained service animals while on college-owned or college-controlled property.

17. Tampering with Student Organization, Election, or Vote:
Tampering with the process of any college recognized student organization, election or vote.

18. Group or Organization Conduct:
Students who are members of a college recognized student organization or group and commit a violation of SCOC may be accountable both as an individual and as a member of the student organization.

19. Abuse of the Student Disciplinary and/or Grievance Procedure:
Abuse of the Student Disciplinary and/or Grievance Procedure includes, but is not limited to the following:
· Disruption or interference with the orderly conduct of the student disciplinary / grievance procedure.
· Falsification, distortion, or misrepresentation, or knowingly pursuing malicious, frivolous, or fraudulent charges.
· Attempting to discourage an individual’s proper participation in, or use of, the student disciplinary / grievance procedure.
· Attempting to influence the impartiality of a participant and/or the student disciplinary / grievance procedure.
· Harassment (verbal or physical) and/or intimidation of a participant in the student disciplinary / grievance procedure.
· Failure to comply with directives and/or sanctions imposed under student disciplinary / grievance procedure.
· Influencing or attempting to influence another person to commit an abuse of the student disciplinary / grievance procedure.
· Engaging in retaliatory acts in any form against any person or person(s) involved in the student disciplinary / grievance procedure

20. Unauthorized Entry into College Events:                                                                                                                                                                       Entering or attempting to enter any college-sponsored activity without proper credentials for admission.
Please note: In most circumstances, the college will treat attempts to commit code of conduct violations as if those attempts had been completed.
Violations of the above may result in, but are not limited to fines, restitution, community service, and/or disciplinary procedures.

Application

The procedure applies to students within the Colorado Community College System (CCCS). 

Basis

Students are expected to adhere to the Student Code of Conduct and policies and procedures of the College.  If a student is charged with violating his/her College’s Code, these are the procedures to be used in resolving the charge.

Definitions

Code of Conduct:  A document developed and published by each college which defines prescribed conduct of students.

Student: All persons taking courses at or sponsored by the College(s), both full-time and part-time, pursuing both undergraduate credit and non-credit courses and those concurrently attending secondary or post secondary institutions and College.  Persons who are not officially enrolled for a specific term, but who have a continuing relationship with the college are considered students.

Jurisdiction: College jurisdiction applies to student conduct which occurs on or off campus including while a student or organization is participating in College-sponsored activities such as study abroad and student travel programs. The College may adjudicate off campus conduct when the continued presence of the student is likely to interfere with the educational process or the orderly operation of the campus; is likely to endanger the health, safety or welfare of the College community; or the offense committed by the student is of such a serious nature as to adversely affect the student’s suitability as a member of the College community. The Student Code of Conduct shall apply to a student’s conduct even if the student withdraws from school while a disciplinary matter is pending. In relevant cases, the student’s use of electronic media in violating a standard of conduct may be considered in the adjudication process regardless of where the electronic media originated.

Chief Student Services Officer (CSSO):  The individual designated by the college president to administer student affairs and be responsible for administering the College’s Student Conduct Code and this procedure. The CSSO may delegate student discipline to another individual (designee). 

Title IX Coordinator(s) and Title VI and VII Coordinator(s) (EO Coordinator) is the employee(s) designated by the college president to oversee all civil rights complaints.

Notice:  Notices which are required to be given by this procedure shall be considered served upon the student when given by personal delivery, mailing by certified mail, or emailing the student to their official college email address requesting a delivery receipt notification.  If notice is mailed, student shall be given three (3) additional days to respond.

Day:  Refers to working day unless otherwise noted below.

Sanctions:  One or more of the following may be imposed when there is a finding that a student has violated the College’s Code of Conduct.

Warning:  A Notice served upon the student advising him/her that he/she is violating or has violated College regulations.

Probation:  After a finding of violation of the Code of Conduct, restriction of student’s privileges for a designated period of time including the probability of more severe disciplinary sanctions if the student is found to be violating any College regulations during the probationary period.

Other disciplinary sanction:  fines, restitution, denial of privileges, assignment to perform services for the benefit of the college or community; or other sanction that doesn’t result in the student being denied the right of attending classes.

College suspension or expulsion:  An involuntary separation of the student from the College for misconduct not based on academic performance for a specified period of time.

1.  Suspension is a separation that shall not exceed three academic terms per suspension for any singular offense or situation.  While a student is suspended, he or she is not eligible for admission or re-admission at any of the community colleges within CCCS.  Additionally, if a student is suspended at any of the other Auraria Campus Institutions (i.e., Metropolitan State University of Denver or the University of Colorado Denver), he or she will not be eligible for admission or re-admission at the Community College of Denver (CCD). Once the suspension is lifted at any of the community colleges within CCCS, the student may be eligible for admission or re-admission.

 Examples of suspension include, but are not limited to the following:  the college, a department or program, a class, residence hall, use of a college facility or an activity. 

 Students may be suspended from one class period by the responsible faculty member or adjunct instructor.  Longer suspensions can only be implemented by the CSSO or designee in accordance with this procedure. 

2.  Expulsion is an indefinite separation from the college.  The student is not eligible for admission or re-admission at any of the community colleges within CCCS. Additionally, if a student is expelled at any of the other Auraria Campus Institutions (i.e., Metropolitan State University of Denver or the University of Colorado Denver), he or she will not be eligible for admission or re-admission at CCD.

In exceptional cases where a student wants to be considered for admission or re-admission after an expulsion has been implemented, the student bears the burden to prove the behavior that resulted in the expulsion has been resolved. It is within the college’s discretion to admit or deny the student. 

3.  Interim Action:  An immediate action taken by the CSSO to ensure the safety and well-being of members of the college community; preservation of college property; or if the student poses a definite threat of disruption or interference to others or the normal operations of the college.  In the event of an interim action, the hearing before the CSSO or designee shall occur as soon as possible following the interim action. If the college issues a permanent sanction, the student shall be afforded appeal rights as discussed below.  If the college does not implement a permanent sanction, the interim action will be removed from the student’s record. 

Grievance Procedures

Student Grievance Procedure (SP 4-31)

Application
The procedure applies to students within the Colorado Community College System (CCCS)[1].  

Basis
This Student Grievance Procedure is intended to allow students an opportunity to present an issue which they feel warrants action, including the right to secure educational benefits and services. 

If the basis of the claim is discrimination and/ or harassment based on federal or state civil rights laws, the student must file a grievance under the Civil Rights Grievance and Investigation Process.  If the accused (respondent) is a student, please refer to SP 4-31a.  If the respondent is a CCCS Administrator/Professional Technical employee(s), Faculty or Adjunct Instructor(s), Classified employee(s), hourly employee(s), which would include student hourly’s and workstudy’s (CCCS employee(s)), authorized volunteer(s), guest(s) or visitor(s), please refer to SP 3-50a.  

Definitions

Complainant(s) is a person who is subject to alleged inequity as it applies to Board Policies, System President’s Procedures, or College Procedures.  For purposes of this procedure, a complainant is student who was enrolled at the time of the alleged incident. 

Respondent(s) is a person whose alleged conduct is the subject of a complaint.  For purposes of this procedure, a respondent can be a CCCS employee(s), student(s) who was enrolled at the time of the alleged incident, authorized volunteer(s), guest(s), visitor(s), or college. 

Grievance:  A grievable offense is any alleged action which violates or inequitably applies State Board Policies, System President’s Procedures, and College Procedures.  The complainant must be personally affected by such violation or inequitable action.

Non-grievable matters:  The following matters are not grievable under this procedure except as noted: matters over which the college is without authority to act; grades and other academic decisions unless there is an allegation that the decision was motivated by discrimination and/or harassment which should be filed under the appropriate Civil Rights Grievance and Investigation Process. 

Chief Student Services Officer (CSSO):  The college employee designated by the college president to administer student grievances. The CSSO may delegate the responsibility over student grievances to another person. 

Notice: Notices which are required to be given by this procedure shall be considered served upon the student when given by personal delivery, mailing by certified mail, or emailing the student to their official college email address requesting a delivery receipt notification.  If notice is mailed, student shall be given three (3) additional days to respond.

Day: Refers to calendar day unless otherwise noted below.

Remedy:  The relief that the Grievant is requesting. 

Filing a Complaint
All complaints shall be made as promptly as possible after the occurrence. A delay in reporting may be reasonable under some circumstances; however, an unreasonable delay in reporting is an appropriate consideration in evaluating the merits of a complaint or report.  
Procedures
Students must timely submit all grievances in writing (See Appendix) to the CSSO.  The grievance should clearly and concisely describe the alleged incident(s), when and where it occurred, and the desired remedy sought.  The grievance should be signed by the initiator or, in the case of an email submission, sent as an email attachment, in letter format and should contain the name and all contact information for the grievant. Any supporting documentation and evidence should be referenced within the body of the formal grievance. Additionally, the initiator of a formal grievance should submit any supporting materials in writing as quickly as is practicable. 

The complainant’s supporting documentation should clearly demonstrate all informal efforts, if any, to resolve the issue(s) with the person involved and the person's supervisor. This includes names, dates and times of attempted or actual contact along with a description of the discussion and the manner of communication made in the course of each effort.  If contacting the person involved and/or the supervisor is impracticable, the complainant should state the reasons why.

The CCCS community benefits from informal and formal procedures that encourage prompt resolution of complaints and concerns students may have about the implementation of policies and procedures that govern the institution.

Informal Grievance Process
Complainant is encouraged to resolve the issue with the Respondent through the informal process.  The CSSO shall facilitate the informal process.  If the informal grievance process is unsuccessful, or if CCCS or the complainant chooses not to pursue the informal process, the CSSO will open a formal grievance case. 

Formal Grievance Process
Complainant must timely file a written statement of the actions complained of and describes the remedy s/he is seeking with the CSSO.  A matter could also be referred to this process by the College President or his/her designee. Once a written grievance is filed or referred, the CSSO or designee will determine whether or not the situation states a grievable offense. The matter will be closed if the situation is determined not grievable and the Complainant will be notified of the reasons.

If the matter is determined to be grievable, the CSSO will request a meeting (hearing) with both the complainant and respondent.  Both parties will be given the opportunity to discuss the allegations of the grievance and may offer any documentation, witnesses, or other materials in support of the complaint. 

During this hearing, neither party may have a representative, including attorneys or law students (legal counsel).  The only exception to this rule is if there is civil or criminal action(s) pending specifically related to this grievance, both parties may be represented by legal counsel during these proceedings.  Under those limited exceptions, the legal counsel’s role shall be advisory only.  The party represented by legal counsel must notify the CSSO forty-eight (48) hours in advance of any scheduled meeting so that the CSSO can notify the other party.  These procedures are entirely administrative in nature and are not considered legal proceedings. 

No audio or video recording of any kind other than as required by institutional procedure is permitted. 

The CSSO may also contact or request a meeting with relevant college staff, students, or others as part of the investigation.

At the CSSO’s discretion, the CSSO may discontinue meetings with anyone that is causing a disruption to the process or is being uncooperative, and will proceed to make a determination based on the information known at that time.

Based on the preponderance of evidence, the CSSO shall issue a decision, in writing, to both the complainant and respondent.  The decision shall reject or grant the grievance and make recommendation(s) to resolve the issue(s).  The complainant and respondent shall be advised of his/her right to appeal the decision, subject to the grounds below, by filing a written appeal with the CSSO within seven (7) days of service of the Decision. 

In the event of an appeal, the CSSO shall give written notice to the other party to allow him/her the opportunity to submit a response in writing.  The CSSO will also draft a response memorandum (also shared with all parties). All appeals and responses are then forwarded to the appeals officer or committee for initial review to determine if the appeal meets the limited grounds and is timely.  The original finding will stand if the appeal is not timely or substantively eligible, and the decision is final.  If the appeal has standing, the documentation is forwarded for consideration.  The party requesting appeal must show error as the original finding is presumed to have been decided reasonably and appropriately.  The ONLY grounds for appeal are as follows:

1.      A procedural or substantive error occurred that significantly impacted the outcome of the hearing (e.g. substantiated bias, material deviation from established procedures); or

2.      To consider new evidence, unavailable during the original hearing or investigation, that could substantially impact the original finding.  A summary of this new evidence and its potential impact must be included in the written appeal.

If the appeals officer or committee determines that new evidence should be considered, it will return the complaint to the CSSO to reconsider in light of the new evidence, only. 

If the appeals officer or committee determines that a material procedural or substantive error occurred, it may return the complaint to the CSSO with instructions to reconvene the hearing to cure the error.  In rare cases, where the procedural or substantive error cannot be cured by the CSSO in cases of bias, the appeals officer or committee may order a new hearing be held by a different individual acting in the place of the designated CSSO.  The results of a reconvened hearing cannot be appealed.  The results of a new hearing can be appealed, once, on the two applicable grounds for appeals. 

Special Grievance Process Provisions
In the event that the student is under the age of eighteen or incapacitated, s/he may have an advisor present to assist him/her in presenting his/her case.

  • The Parties do not have the right to be represented by legal counsel during these proceedings except in the case where civil or criminal actions concerning the grievance are pending and in that case the legal counsel’s role shall be advisory only. The party represented by legal counsel must notify the CSSO forty-eight (48) hours in advance of any scheduled meeting so that the CSSO can notify the other party.
  • The student is responsible for presenting his/her own case and, therefore, advisors are not permitted to speak or to participate directly in any hearing except when the student is under the age of eighteen or incapacitated. 
  • Student shall have the right to identify documents, witnesses and other material he/she would like the CSSO to review before making a final decision.
  • Any hearing held shall be conducted in private unless all parties agree otherwise. 
  • A record of the hearing should be maintained by the CSSO.
  • If student has a disability and would like to request an accommodation to assist him/her through the grievance process they may do so by informing the CSSO. The CSSO will then work with disability support services to accommodate the request.

If the grievance is against the CSSO, the Chief Academic Officer or other person designated by the president shall perform the duties of the CSSO. 

  • Jurisdiction-College grievance proceedings may be instituted over incidences that occur or are related to College or college-sanctioned activities or was of such a nature to impact upon the college.  
  • Proceedings under this procedure may be carried out prior to, simultaneously with, or following civil or criminal proceedings off-campus.
  • Standard of proof-the college will use the preponderance of evidence standard in the grievance proceedings, meaning, the college will determine whether it is more likely than not the complainant was subjected to inequity as it applies to Board Policies, System President’s Procedures, or College procedures. 
  • False Reports-College will not tolerate intentional false reporting of incidents.  False reporting could lead to disciplinary action, up to and including termination for employees, and expulsion for students.
    • For CCCS employees, false reports will be considered a violation of BP 3-70, Code of Ethics.
    • For students, false reports will be considered a violation of the college student code of conduct.
    • The procedural rights afforded to students above may be waived by the student.

Retaliatory Acts         
If any person who files a grievance, or any person who testifies, assists or participates in a proceeding, investigation or hearing relating to such grievance, feels they are being subjected to retaliatory acts may report such incidences to the CSSO.   

It is a violation of the grievance procedure to engage in retaliatory acts against any person who files a grievance or any person who testifies, assists or participates in the grievance proceeding, investigation or hearing relating to such grievance.  Such act will be subject to discipline, up to and including expulsion for students, termination for CCCS employees, and dismissal for authorized volunteers, guests or visitors.

Revising this Procedure
CCCS reserves the right to change any provision or requirement of this procedure at any time and the change shall become effective immediately. 

 

Academic Dishonesty Instructional

Policy on Academic Dishonesty

Academic dishonesty includes cheating and plagiarism. Cheating is the unauthorized use of assistance with intent to deceive an instructor or any other individual responsible for evaluating a student’s work. The following are examples of unethical actions:

1. Submission of any materials not prepared by students but presented as their own.

2. The unauthorized possession and/or use of notes, books or the soliciting of assistance from another student during an examination.

3. Illegitimate possession or distribution of examinations, test materials, and/or answer keys to tests and examinations. 

Plagiarism refers to the use of another person’s work without giving proper credit to that person. A student must give proper credit through the use of appropriate citation format when (a) copying verbatim another person’s work (e.g., words, phrases, sentences or entire passages); (b) paraphrasing another person’s work (i.e., borrowing but rewording that person’s facts, opinions or ideas); and (c) summarizing another’s work (i.e., use of one’s own words to condense longer passages into a sentence or two).

Consequence of Academic Dishonesty

When dishonesty is evident, the following minimum sanctions will be applied:

1. First offense: The student may receive an F or Zero as the grade for the assignment. In addition, the first incident may result in the loss of testing privileges in the Learning Resource Center for the current and next semester in which the student is enrolled in the college. The student’s name is added to the college wide academic dishonesty database by the associate dean of instruction.

2. Second offense: The student may receive an F for the course and may be expelled from the class. A second offense may also result in permanent loss of testing privileges in the Learning Resource Center.

3. Third offense: The student may receive an F for the course and may be expelled from the college.

Procedures for Reporting Alleged Dishonesty

1. The instructor or Testing Proctor who suspects a student of dishonesty must notify the student as quickly as possible after the alleged infraction. The instructor or Testing Proctor will collect all pertinent materials. The Testing Proctor will not make any decisions regarding the suspected dishonesty incident but will report it to the instructor. The instructor will discuss the suspected incident with the division chair. If the instructor and chair jointly decide that there is sufficient evidence to substantiate the allegation, the chair will report the incident to the Associate Dean of Instruction.

2. A student may appeal the cheating allegation according to the CCA Policy Procedure entitled Student Academic Appeals.

Grade Appeals

A student wishing to contest the final grade issued for a course is encouraged to first discuss the grade with the instructor, and then, if necessary, with the instructor’s department chair. If no resolution comes from these discussions, the student may formally appeal the grade by submitting a written statement to the division dean explaining the problem. The dean will investigate and respond in writing within 15 days. The student must initiate an appeal regarding a final grade within 60 calendar days after the end of the semester in which the grade was awarded.

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