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Disability Documentation

Sources and Forms of Documentation

Acceptable sources of documentation for substantiating a student’s disability and request for particular accommodations from the Office of Disability and Equity(ODE) can take a variety of forms:

1.  Primary Documentation: Student’s Self-Report (Gathered through the online Needs Assessment form and student accommodation interview). The student is a vital source of information regarding how he or she may be “limited by impairment.” A student’s narrative of his or her experience of the following is an important tool for the ODE, which may be sufficient for establishing a disability and a need for accommodations:

  • Disability
  • Barriers
  • Effective Accommodations
  • Ineffective Accommodations

2.  Secondary Documentation: Observation and Interaction (initiated when student first contacts the ODE and continues through each semester while the student is at CCA). The impressions and conclusions formed by the ODE during interviews and conversations with students or in evaluating the effectiveness of previously implemented accommodations are important forms of documentation. The ODE will use the following to validate the student’s narrative and self-report of the student’s:

  • Language
  • Performance
  • Strategies

3.  Tertiary Documentation: Information from External or Third Parties (External sources of information for the initial interview may assist the ODE in understanding the impact of the disability on the student in a learning environment).

Documentation from external sources may include educational or medical records, reports and assessment created by health care providers, school psychologists, teachers, or the educational system. This information is inclusive of documents that reflect education and accommodation history, such as an Individual Education Program (IEP), Summary of Performance (SOP), and teacher observations.

The rationale for seeking information concerning a student’s condition is to support the ASO in:

  • Establishing the student's disability
  • Understanding how the disability may impact a student in a learning environment
  • Making informed decisions concerning accommodations

 For additional information concerning documentation, contact:

Office of Disability and Equity
303.340.7533 Fax
The Office of Disability and Equity Home Page


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