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Public Space Request Form

Thank you for your interest in the Community College of Aurora. This form is to be completed by those interested in using the designated Public Spaces at either the CentreTech or Lowry campuses. Please note, this form is not for reserving classrooms, conference rooms, or our larger event spaces.

CentreTech designated area is the south side of the Administration Building and the north side of the Student Building. This area consists of a concrete pad/turn around area.

Lowry designated area is the south side entrance of the West Quad, Building 903. This area consists of a concrete pad.

*Please submit your request at least 2 weeks in advance.

For questions regarding this form and Public Spaces, contact the Office of Student Life at 303-340-7525 or student.life@ccaurora.edu.

Location(s) Requested

Please list the date and time that accompanies each date. For example: Monday, 12:30 - 5:00 and Tuesday, 8:00-12:30

Please note that only requests from Monday - Friday and 8:00 a.m. - 5:00 p.m. will be accepted.

Additionally, note that some days/times might not be available due to campus events/activities.

Do you need a table and chairs? (2 chairs per table)

Overview of Policy

Introduction

The primary purpose of the facilities at Community College of Aurora is to carry out the educational mission of the College.  As a public institution, Community College of Aurora also seeks to reach out and be accessible to the larger community.  Community College of Aurora has the right to establish reasonable regulations regarding the time, place, and manner in which college property is used. 

To the extent that space is available, Community College of Aurora welcomes community groups and organizations to utilize the facilities for purposes compatible with the Colleges’ mission. Any group that uses Community Colleges of Aurora facilities is expected to conduct themselves in a peaceful manner and follow the policy as discussed below.  Further, these gatherings shall not disrupt normal college functions, endanger the health or safety of any person present, or damage college property.

Scope

This policy applies to all Community College of Aurora employees and students, as well as community members who seek use of the College facilities.

Facility Use

Academic usage shall have priority for use of Community College of Aurora facilities (i.e., classrooms, laboratories, and other facilities which are being used for teaching and instructional programs) over non-academic use.  Both kinds of use will be scheduled accordingly.  

Individuals or groups must notify and coordinate activities on campus through The Office of Student Life prior to arrival.  Groups that do not provide notification may be asked to reschedule based on the college’s ability to safely support the event and schedule conflicts and priorities.  

The individual or group must assume responsibility for compliance with all state and local laws and college policies.

Location

It should be noted that city streets and sidewalks are public forums; and they are available for assembly to all members of the public, as long as the assembly is in keeping with federal and state laws, and city ordinances.  

Distribution

In order to protect the Community College of Aurora mission and the safety of all staff, students, and invitees, participants in activities must abide by the following requirements:

  1. Assembly and petitioning may not interfere with Community College of Aurora Operations.
  2. Persons may not block or otherwise interfere with the free flow of vehicular, bicycle or pedestrian traffic.  The right of way of streets and sidewalks must be maintained.
  3. Persons may not obstruct, disrupt, interrupt, or attempt to physically force the cancellation of any event or activity sponsored by Community College of Aurora or by any users authorized to use College Property.
  4. Persons shall not engage in unlawfully harassing, physically abusive, threatening, or intimidating conduct toward any person. 
  5. Persons shall comply with the directions of a Community College of Aurora official acting in the performance of his or her duty.
  6. Use of public address systems and amplified sound will not be permitted unless prior authorization has been obtained.
  7. Persons on College property may be required to provide picture identification and evidence of qualification at Community College of Aurora upon request.
  8. Video or audio taping is strictly prohibited.
  9. Pictures, displays, graphics are acceptable.
  10. Distribution of written material such as pamphlets, booklets, brochures are acceptable as long as the material is designed for informational (not commercial) purposes.

I acknowledge that I have read and understand the information and guidelines outlined in this policy.

The College retains the right to immediately suspend any activities and/or remove individuals from the College property if the activities interferes with the rights of others, disrupts the normal functions of the college, damages property, or endangers the health or safety of persons present on campus.  Additionally, the college has the right to conduct disciplinary action and/or inform Campus Security and law enforcement if necessary. 

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