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Military Deployment Procedures

DEPLOYMENT CHECKLIST FOR MILITARY STUDENTS

CCA is committed to ensuring that you’ll be able to deploy without worrying about any academic or financial issues! 

If you receive orders for overseas deployment or a base transfer during the term (after the drop deadline) you can:

  • work with your instructors/departments to get an incomplete in your classes if the semester has progressed far enough or if it is Temporary Duty (TDY) to make special accommodations
    • submit official activation/deployment paperwork
    • special consideration may need to be approved by the Vice President of Instruction
  • drop your classes without penalty – receive a late drop (the course does not appear on your transcript) and a full refund*
    • complete an Tuition Credit and/or Late Withdraw Appeal for Extraordinary Circumstances
    • attach your deployment orders
    • Submit to Admissions, Registration, & Records
    • This will affect your VA benefits or Tuition Assistance!

If you receive orders affecting attendance/participation during the term (after the drop deadline) you can:

  • work with your instructors/departments to get an incomplete in your classes if the semester has progressed far enough or if it is Temporary Duty (TDY) to make special accommodations
    • submit official activation/deployment paperwork
    • special consideration may need to be approved by the Vice President of Instruction
  • Withdraw from your classes with a tuition refund – you’re still responsible for all fees and the course shows as a W (Withdrawal) on your transcript
    • complete a Tuition Credit and/or Late Withdraw Appeal for Extraordinary Circumstances
    • attach your orders

If you receive orders before the course(s) drop deadline(s) affecting attendance/participation (ie TDY or annual training):

  • work with your instructors/departments to make special accommodations to complete work; you may need to submit official orders to instructors
    • special consideration may need to be approved by the Vice President of Instruction

Students who provide documentation of eligible deployment are able to drop their classes without penalty and have full tuition and fees refunded.

  • Notify your teacher that you are deploying
  • Drop/Withdraw from your courses - If you are withdrawing, complete the Extenuating Circumstances, Tuition Credit Request (TCR) Form.
  • Name, address, phone: Self Explanatory
  • Course(s): List the courses to include CRNs that you are currently taking (i.e. ENG 121, CRN
       20209)
  • Appeal Term/Year: Current term/year (i.e. Fall 2014)
  • Receiving Financial Aid (Yes/No): Check appropriate box
  • Receiving Veterans Benefits (Yes/No): Check appropriate box. In most cases this will be “No” since most students are using Tuition Assistance and not GI Bill® benefits
  • Read & Initial all boxes
  • Sign and date the form
  • ATTACH YOUR MILITARY DEPLOYMENT ORDERS
  • Turn in form & orders to Admissions, Registration, & Records:
       16000 E. CentreTech Parkway, Aurora CO 80011
       Fax: 303-361-7432
       Phone: 303-360-4700

*CCA cannot issue tuition credits/refunds for deployment periods, TDY service, or an annual two-week training period for which students receive notice prior to the drop deadline for the course.

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